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Wiki Permissions


Wiki Permissions


Adding Users to Wiki


Go to Wiki -> Settings -> Permissions

If your wiki is private, click on Actions and change to custom permission. Click on Add User button.

As an authorized wiki owner or administrator you can add

  • Individual users - You can directly add the E-Mail IDs of the users you want to add. Also, you can select the users from the contact list.
  • Group Users - You can share your wiki pages to multiple groups. From the group list, select the groups you want to add. You can create your groups from the contact list
  • Organization Users - This option is available for enterprises that have bought Zoho Business. As part of Zoho Business, wiki access will be provided for all the organization users or for select organization users.
  • Public - Everybody can now access the wiki pages.

Note: Public option will be available only to the paid account. You should upgrade your account to share the wiki with Public users.


A Zoho Show presentation on how to add users and assign permissions




List of users



Adding Group Users


Next, you can assign custom permissions when a user gets added to a particular group like

  • Reading
  • Editing
  • Deleting
  • Posting Comments
  • Creating Pages

Set Workspace / Page level permissions

a. Workspace level Permissions

We have options to define workspace permissions at two levels

  • Set Parent Wiki permissions itself as workspace permissions
  • Set Custom permissions for a particular workspace

b. Page level Permissions

We have options to define page permissions at two levels

  • Set Parent Wiki permissions itself as page permissions
  • Set Parent Workspace permissions itself as page permissions
  • Set Custom permissions for a particular page

Content copying

While some of us believe in freeware and the spirit of wiki, where its all about sharing and collaboration, others might want to keep some information private. In which case, you can use the checkbox to indicate your preference with regards to content copying.





9 Older Comments
Davie (Guest)  03 Oct 2014 
I am still not clear about the concept of user in paid versions. If I wanted 40 people to be able to edit and create pages but a further 1000 to be able to read them, how many paid users would I have?
David Grieveson  01 Apr 2015 
I'm assessing Zoho Wiki for possible use by our organisation and have hit a problem understanding how the permissions work.

I've set up a test user with View, Add & Show Pages permission only. When I log in as that test user, I get an error message saying that the root page of the wiki "is not accessible by you" and then gives a list of "Pages allowed to View" which are all the pages which hang off the root page.

What is going on?

The permissions aspect is an important part of our requirements, unless we can understand it properly this will be a significant barrier to us adopting Zoho Wiki. So, I'd be very grateful for your assistance.

Thank you,

David G.
lee  22 Aug 2017 
I don't have the "Domain" option available to me. Only Indiv and Group. Where can I add everyone in our domain?
Mahmoud Samir Mahmoud  01 Jan 2019 
I want to use this to manage content in lectures in a training facility - I want the students to sign in and read the content and download files - is it mandatory to buy license for all the students or I just buy license for teachers and students can have free sign in - i need to have the ability to make the content private only for the students of the course
Mahmoud Samir Mahmoud  01 Jan 2019 
I want students also to comment and upload files
Admin Admin  31 Jan 2019 
i want to give user permission to selected group only how can i do that?
franchesca.caguiat  27 Aug 2019 
Is there a way to check the history of users permitted to view/edit/delete a page at a certain period of time?
sundar.anupindi  30 May 2020 
I don't see a way to invite a User using Email address? Is this feature not avialble in the Free Edition?
jhjeong  18 Jul 2021 
I deleted one user and tried to add another one. Then "user limit exceeded" message is popped up. How can I do this?



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